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August 2008 Council Highlights
The Council
members for the 2008-2009 year are:
Gary Caldwell,
Paula Grassl, Eila Harkönen-Hart, Tim Hutton, Carol Matteson, Dana McIver, Elva
Mikk, Gary Rapp, Cathy Smith, Jonathan Trost, Patrick Uhazie, and Bill Weber.
AT THE JUNE 22
COUNCIL MEETING:
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Officers
were elected for the 2008-2009 year: Jonathan Trost, President; Dana McIver,
Vice President; Tim Hutton, Treasurer; and Elva Mikk, Secretary
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The Outreach
Funding Team - there was an update given for the Gambela, Ethiopia Water
Project. The Council approved $5,000 in funds for this project.
AT THE AUGUST 18
COUNCIL MEETING:
Our guests were
Pastor Rick Klafein and Mr. Brian Kane, Executive Director for Interfaith
Action. Interfaith Action is a Monroe County-based federation of congregations
dedicated to organizing for the common good. It is an affiliate of the PICO
(People Involving Communities for Organizing) National Network, which represents
1000 congregations and one million families across the nation. In the words of
Interfaith Action’s mission statement,
“We are
people of faith who want to build one community where families and businesses
can thrive in safe and healthy neighborhoods.”
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The church
council will look at ways in which we might walk with this organization as
we seek to be a real and viable presence here in the city of Rochester.
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In the
Facilities Manager’s report, it was noted that there is a significant amount
of mold in the nursery. Appropriate steps will be taken to deal with that
situation. In the meantime, the location of our nursery has changed. As our
bulletins now indicate, parents of nursery-aged children may go with their
children to Room 204, on the Sunday School floor. This will not only provide
a safer environment for the children but will also give increased exposure
of our Sunday School space to parents of pre-Sunday School children.
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At our
meeting we welcomed two of our newest church council members, Carol Matteson
and Gary Caldwell.
May and June 2008 Council Highlights
This report covers
highlights from May and June 2008 Council meetings. Also, refer to the
President’s comments in the Annual Meeting report. Council completed a study of
the final chapters of Power Surge. Council members Bill Weber in May and Dana
McIver in June led reflections on the next steps in moving forward with action,
trusting that some risk taking is needed to yield the results desired. The
“light we provide in the darkness” and the love we show toward our neighbors
will produce the forward momentum needed in our mission and vision.
In our May meeting,
guests Dave Preisinger and Dan Juers led discussion of ways to fashion a closer
relationship of support and collaboration as the Nile Lutheran Mission and our
ministry evolve. Bill Weber outlined the Facilities Vision Team plan to relate
any physical changes in the facility to the developing needs of the church.
Those needs will include those ideas being formulated by the Outreach Task Force
who plan to have a report by October 2008.
In our June meeting Tim
Hutton reviewed the budget proposal and responses from the June 15 Budget Forum.
This opportunity to preview the budget was perceived as valuable for the
congregation and the staff.
April 2008 Council Highlights
This report covers
highlights from March and April meetings. I had the responsibility as Council
member to lead the discussions in March regarding how the concepts in Power
Surge can be operationalized in the workings of the council and in our committee
structure, sort of looking at the nuts and bolts of how this “works” in a real
world. We are fortunate to have already benefited from steps in the right
direction through the forward looking vision of our pastors and leadership of
our Core groups. At our April council meeting Tim Hutton led us through steps in
providing training and ongoing support for the leaders of the projects taken on
by the disciples.
HIGHLIGHTS FROM OUR MARCH MEETING
Treasurer Tim Hutton reported on the final phase of his annual audit, that of
the Community Arts Academy. Molly and Donna appreciated the attention to details
and support in their ongoing efforts to provide a program that strives to meet
their mandated requirements. Mutual Ministry representatives Dana McIver and
Jonathan Trost reviewed their report, providing a summary of the comments of our
staff and congregation members gained during their interviews. Recommendations
to Council included ways to convey appreciation to those who participate in team
efforts, ways to make requests for minor repairs of the facilities, and ways to
share leadership responsibilities among our discipleship as we train new
leaders.
HIGHLIGHTS FROM OUR APRIL MEETING
Facilities Manager John Sherman brought to us his recommendation of Jerry Brown
for the position of Assistant Sexton which Council voted unanimously to approve.
The Outreach Task Force provided an impressive report of the population
currently served, special Skills and talents provided by the volunteers
involved, and the goals and dreams of each of the programs. This analysis also
helped identify the resources needed to continue to move forward with their
ministries.
January-February 2008 Council
Highlights
This report will
cover highlights from January and February meetings, as Council will not be
meeting until March 31 , after the Scroll dead line. Due to federal holidays,
Easter, and Council officers and staff being away, our usual 3rd Monday of the
month meetings have been off cycle.
You have all received a
card with the six marks of discipleship outlined for those of you who have not
yet had the opportunity to study the various chapters in Power Surge. Council
members Gary Rapp in January and Elva Mikk in February led lively discussions of
how these can help our council be strengthened and renewed.
AT OUR JANUARY MEETING
Pastors’ Report included
a brief review of the Urban Team Cluster Report. The “4 D’s” that we are
encouraged to heed include Discerning the needs of the community, Developing our
mission, Designing our plan, and Disciplining the laity. We are well on the way
with this 4th “D,” and look forward to further discussions with
Gerritt Hansonn in the spring about how our church and others in Rochester can
best meet the needs of those around us.
AT OUR FEBRUARY MEETING
We were joined by Donna
Dyer and Molly Hamilton for a report on the activities of the Community Arts
Academy. These leaders and their Steering Committee continue to seek ways in
which they can reach a greater cross section of our community’s youngsters.
This is one of those
times of the year when we all do some stock taking. It is time for the
nominating committee to plan for replenishing our numbers for those whose terms
are expiring. It is also time to prepare a budget. But just as our Stewardship
Committee helped us think about our financial budgeting and giving response, we
are also to examine how we as individuals are going to spend our energies and
talents. We have outreach programs that are in need of renewed support by means
of volunteer hours, publicity, attendance at events, and our prayers. The
devotion and energies of groups such as the Community Arts Academy, for one,
need some serious bolstering to help this program reach more of the young people
for whom it is intended. Each of our Core Groups have been challenged to
identify what they need in their budgets to move forward with the focus of their
efforts. But it is through the 4th mark of discipleship, Service to
those in need, that we can multiply our th impact beyond any budgetary
predictions.
December 2007 Council Highlights
Once again, Council opened the meeting with prayers of Kyrie and
Gloria. Jonathan Trost reviewed the chapter in Rev. Michael W. Foss’s Power
Surge dealing with the culture shock that takes place when churches move from a
membership model to a discipleship model way of thinking and functioning. Roles
and expectations change and training occurs to help use the new found energy and
the gifts of talent each person brings to the interdependent discipleship. Daily
prayer and daily Bible reading help provide the focus and humility that sees
opportunities for sharing, caring and forgiving. We continue our study.
Here are a few highlights from our December 17th
meeting:
Pastors’ Report
Using our Mission and Vision statements as a framework, our pastors outlined the
past month’s activities. Worship during Advent has been greatly enriched by so
many who contribute their time and talent once again for beautiful sights and
sounds to express our joy of this season. New Christian Formation projects are
underway. Stewardship is gearing up for Commitment Sunday, to take place on
March 9, 2008. Council voted to call a Congregational Meeting (in February) to
address the need for expenditures for a new sound system. The current system is
too outmoded to be upgraded to provide for the needs of the congregation such as
an audio loop (for the hard of hearing) and means to properly record our
services in a CD format for better distribution. More information in the next
Scroll.
Director of Music Report
Jamie provided attendance figures for Choir participation and Vespers. The
sandwich board advertising Vespers and the Music Series has been destroyed by
the weather, and needs to be replaced. Please see Jamie if there is someone who
would like to help create a replacement sign.
Facilities Manager
The East Avenue entrance has been found to be unsafe due to deterioration of the
stone steps. A sign has been placed to alert anyone to the temporary inability
to use that entrance. Every effort will be made to continue to show the
availability of other active entrances and ongoing activities at the church.
November
2007 Council Highlights
Once again,
Council opened the meeting with prayers of Kyrie (requests and intercessions)
and Gloria (Thanksgiving); very fitting as we approached Thanksgiving Day. Cathy
Smith reviewed the 6 elements essential to the success of a discipleship-based
church model as presented in Rev. Michael W. Foss’s Power Surge. These six
elements are, in themselves, faith building activities long recognized as part
of a prayerful lifestyle. An active spiritual life guides leaders who see and
cast a vision for the church and help align the institutional structures of the
congregation with the vision. Leaders strive to inspire and communicate the
vision to the congregation in multiple ways. Our study continues.
HERE ARE A FEW HIGHLIGHTS FROM OUR NOVEMBER 19 MEETING
Pastors’ Report
Using the newly adopted Mission and Vision statements of the congregation and
the core groups as a framework, our pastors outlined the past month’s activities
as they fit within those statements. A letter from Rev. Dr. Jerrett L. Hansen,
was received, expressing appreciation for our participation in the ELCA Urban
Team Rochester visit October 26, 2007. We look forward to their feedback in late
winter.
Facilities Managers
Special Report
John Sherman reported on the outcome of the repairs to the parking lot drain
system, and the need for further drain system repairs beyond the location of the
current blockage removal. Estimates for further work will be reviewed.
Sudanese Ministry
Pastor Doug reported on the African National Leadership Summit which
he attended at ELCA Headquarters in Chicago. There was extensive discussion
concerning the Sudanese experience in Rochester and our ongoing relationship
with the Rochester Nile Sudanese Ministry. There will be further talks in
January 2008 to explore the role of Incarnate Word in their future and how this
fits within our Mission and Vision.
Council Member Replacement
The Nominating committee presented the name of Bill Weber as a candidate to
fill one of the two vacant positions on the board. Council voted unanimously to
have Bill join the Council to fill a remaining 2 year term
Inactive Membership List
Following 2 years of deliberation and review, a list of names of inactive
members (those who have not attended services or made a financial contribution
in more than 2 years) has been accepted by the council. Routine mailings,
including the Scroll, will no longer go to those on this list. At any time in
the future, anyone on the inactive list can be readily re-activated, receive
pastoral care, and be welcomed at any time. Anyone who feels they are being
included in this inactive category in error, please contact the church office.
October
2007 Council Highlights
As has become
our custom, Council members open our meeting with prayers of Kyrie (requests and
intercessions) and Gloria (Thanksgiving) as we prepare for the deliberations of
the evening. Paula Grassl continued our study of Rev. Michael W. Foss’s Power
Surge, exploring the discipleship-based church model wherein all have the
ability to minister to others, developing the tools to do this through mentoring
by the pastoral staff. Various Core Groups are also in study of these concepts
and involved in thought provoking discussions. As we move forward this year, our
Mission and Vision statements, prayers and discussions will help us discern the
ways in which we can best meet the needs of our congregation and the community
in which we live: those to whom we are called to minister and serve as disciples
of Christ.
Pastors’ Report
Ongoing Worship and Christian Formation projects were described. Plans for the
ELCA Urban Cluster consultation session October 26, were reviewed. Sound system
upgrade estimates and recommendations were also discussed and a time frame for
potential approval and installation were proposed.
Director of Music Report
Jamie Bobb reported on the success of the October 14 Camp Cory Vesper Service
involving music by the six churches’ children and youth that attend the August
children’s choir retreat.
Facilities Managers Special Report
John Sherman presented his concerns about the parking lot drain and the
estimates for repair of the collapsed storm drain piping. Council voted to
authorize this repair as soon as possible before winter weather sets in to avoid
future flooding and water damage to the basement wall.
Candidates for
the Sunday sexton position have been interviewed. A recommendation for hiring
will be brought to our next council meeting.
Sudanese Ministry
Pastor Doug will be attending the National Sudanese Summit at ELCA Headquarters
in Chicago in November. Our Rochester Nile Sudanese Ministry relationship
continues to be in need of our support and prayers as they grow and serve the
Sudanese in the Rochester area.
August 2007 Council Highlights
Pastor Doug opened the first council meeting of the 2007–2008
season, with an introduction to a new book by Rev. Michael W. Foss, called Power
Surge. We will be basing the devotions at the start of each meeting over the
next year on this publication, exploring the concept of learning to view our
congregation in terms of “discipleship,” rather than a “membership.” This
“discipleship” model of ministry emphasizes spiritual leadership of the pastors
with the congregation of disciples driven by its commitment to mission and
vision as they clarify and articulate their values and beliefs. This is an
opportunity to examine a new model for our lives and the life of our church.
Council members for 2007-2008: Joanne Lembach, president; Dana
McIver, vice president; Tim Hutton, treasurer; Kelley Madden, secretary; Cathy
Smith, Paula Grassl, Matt Fuehrer, Jonathan Trost, Gretchen Rehberg, Elva Mikk
and Gary Rapp. Here are a few highlights from our August meeting. (Reminder:
Council and core group meeting minutes are placed in the notebook below the
bulletin board at the entrance near the nursery.)
PASTORS’ REPORT
Thanks to Jamie Bobb and all who helped lead worship on Sunday, August 12 . This
service of hymnody and readings was very nourishing to many in attendance. The
entire congregation is encouraged to come out for Blessing of the Back Packs on
September 2 , Rally Day and installation of Sunday School Teachers on September
9 , the installation of Church Council members and Core Leaders on September 16
, and a special Vespers Service dedicating the th relighting of the bell tower
later in September.
SEXTON REPORT
John Sherman presented on overview of his goals and objectives as he examines
our building as it is currently, and how it can improve under his scrutiny. He
brings a life time of experience in the field of maintenance and management of
this type of physical plant that requires care to maximize its performance and
appearance. John welcomes comments from the congregation and can be reached
through the office and on the voice mail at our main number.
May-June 2007 Council Highlights
Jamie Bobb opened our meeting in May with a reflection on a hymn
text in which we consider the mystery of the Ascension from the point of view of
the angels. They are delighted and amazed at the transformation of humanity by
the life, death and resurrection of Jesus. The angel’s point of view provides a
unique perspective for reflection. We, like the angels, can seek the holiness in
everyone we meet. We can emulate the life of Jesus, leading to new beginnings in
our mission and ministry. In June, Greta Kolcon reflected on her favorite Psalm,
Psalm 46:10 “Be still, and know that I am God.” How many times are we just too
busy. Does it every cross your mind that you are busy simply for the sake of
being busy? We need to stop, and remember that everything is for God; it’s about
exulting him. Take a minute and look for the reflection in the magazine The
Lutheran on the same verse.
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Arlene Gashlin was our guest in May, presenting the
nominees for the elected positions at Incarnate Word. Thank you to this
year’s nominating committee: Arlene Gashlin, Bob Lewis, Jack Pickering,
Ulrika Davidsson, Greta Kolcon, and Tom Madden.
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Cathy Smith, Treasurer, presented the proposed budget for
fiscal year 2007-2008 as recommended by The Word Supported core group. As
usual there was much discussion, revolving around the best way to balance
the budget, continue to reach out in significant ways to our community
(locally and globally), to grow our programs, to take care of our building
and grounds, and to acknowledge the hard work of our staff. We will present
a balanced budget at the Annual Meeting; thanks to all of you who
contributed so generously to the ministry and mission of Incarnate Word.
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The Word in Action core group is planning an Incarnate Word
booth for the Park Avenue Festival. If you’re going to the festival, stop in
and say hello. Or volunteer to help at the booth. See Monika Andrews or Dana
McIver if you’re interested in helping out.
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Council discussed funding a few exciting new projects: A new
sound system (to upgrade and enhance the current sound system in the
sanctuary), purchasing new tables and chairs for the auditorium, repairing
the lights in the tower and the cross, and patching/striping the parking
lots. These capital projects are often paid for with monies from the Greater
Incarnate Word (GIW) fund. If you’re interested in helping with upgrading
and enhancing our facility, please consider donating to GIW!
April 2007 Council Highlights
Jonathan Trost opened the April Council meeting with a
reflection on the significance of the death and resurrection of Jesus. In the
Eucharist we are fed spiritually and we receive the forgiveness of sins.
Jonathan asked the intriguing question: What blessings would we receive through
the Eucharist had Jesus not been raised from the dead? Unlike our praise and
jubilation in response to the Easter story, the Bible tells us the people who
lived this story reacted with fear, terror and embarrassment to the news of
Jesus’ resurrection. Despite all that Jesus had told them, they didn’t expect
his resurrection. Jesus knew this; his first words to the disciples were ‘Be not
afraid’. We need to think about the disciples’ response–it is, in some ways,
completely understandable. The resurrection is quite incomprehensible. It is
described, witnessed and declared but we cannot completely understand it, as
epitomized by the disciples’ reaction: stunned and shocked. We need to remember
their reaction—we should always be amazed, even stunned, at the grace and love
that God showed us through the life, death, and resurrection of Jesus Christ.
Donna Dyer and Molly Hamilton were our guests, discussing the current Community
Arts Academy (CAA) year and plans for Summer Camp 2007. In worship on Sunday,
April 22, the Girls’ Ensemble and dance group from CAA will give us a nd glimpse
of what they do in this after-school program. CAA continues to look for
Incarnate Word members interested in volunteering their time and talents in
different capacities. Contact Molly or Donna at
the church if interested.
Pastors’ report
Summer Celebration, an opportunity for kids to put the theme of the
worship service into action, will be continued during worship in July and
August.
Financially, our expenses for March ran under projected expenses, but income
continues to lag significantly. Historically, Easter (April) is a ‘catch-up’
time after the slower months of February and March. It is important that you
make sure to be up-to-date in your giving.
Pledges continue to come in to the church office. If you haven’t turned in a
pledge card, please do so as soon as possible. Incarnate Word council members,
core group chairs and other leaders will be gathering in a mini-retreat in June
to discuss the outcome of the February 3 Congregational Visioning Workshop and
to plan specific goals for the next 2-3 years.
February and March 2007 Council Highlights
Be kind to one another, tenderhearted, forgiving
one another. Ephesians 4:32
Who will separate us from the love of Christ? Will hardship, or distress, or
persecution, or famine, or nakedness, or peril, or sword? Romans 8: 35
Gretchen Rehberg opened our February meeting with a devotional on the seeds of
kindness, based on Ephesians
4:32. Kindness and tenderheartedness comes from within and is manifest outwardly
to other people. Jesus showed his compassion with his actions. We can be
Christ-like in our words and actions. Start with one kind act a week and it will
become natural to express your faith in your words and actions.
In March, Paula Grassl combined readings from Romans and I Corinthians with
thoughts about making choices and facing challenges in our lives and as a
church. We as a church council hope to make choices that nurture others and help
them experience the joy of knowing Jesus. All of us face the challenge of
ignoring signals from our culture. The drive to accumulate more and more things,
but sooner or later we realize that we feel the most fulfilled when we are
giving back. Finally, some people are with us forever, even if they move away or
die. We feel the love and spirit of Jesus across more than 2,000 years. We feel
his presence and his Spirit is with us. It is his joy and peace that we are
driven to convey to others.
May God bless everything we do as a church to bring God's love and compassion to
others.
Pastors' Reports
Our 9 graders will be traveling to Albany on Saturday,
March 24 to meet with our Lutheran political advocate, Daniel Hahn. Along with a
tour of the state house, they will learn all that the Lutheran Church is doing
to advocate for those with little or no voice in society. Senior high youth
(9-12 graders) have an opportunity to travel to Washington, D.C. this summer on
a servant event to Luther Place, July 23 through July 27.
Treasurer's Report
Expenses continue to run slightly under projected expenses,
but income is lagging behind by a larger amount. Please make sure your pledges
are up-to-date. An agreement has been drawn up between Incarnate Word and
Eastman School of Music allowing students and faculty of Eastman to make use of
the Holtkamp and Bohler organs to learn how to apply at mutually agreed upon
times that do not interfere with Incarnate Word's worship and rehearsal
schedules.
Did you know the Word in Action core group works hard to invite the community to
Incarnate Word? You can help, too! Invitations have been created to make it easy
to invite your family and friends to Incarnate Word's beautiful services
during Holy Week. Invitations will also be hung on the doors of people who live
in the community surrounding the church. If you'd like to help Incarnate Word be
a more inviting church, please contact Monika Andrews or Dana McIver to
volunteer.
Council Highlights—January
2007
In January, Joanne Lembach revisited several themes in Kelly
Fryer’s book Reclaiming the “L” Word–Renewing the Church from Its Lutheran Core.
One important idea developed in this book is ‘The World Needs What We Have’. How
do we as a church let the world know what we have? We are surrounded by God’s
love, grace and forgiveness – and everyone should experience the liberation of
forgiveness. Over the next few weeks the Stewardship Team and the Visioning
Taskforce will be asking members of Incarnate Word to imagine what they want
Incarnate Word to look like in 2-3 years. How do we, as a church and as
individuals, best tell the world what we have? Think about this and participate
in the opportunities listed below to express your opinion and to listen to
others.
On January 14, the congregation unanimously voted to use
Endowment Fund monies to pay for replacing the boiler. Charlie Myers and members
of the property committee have met with representatives from Isaac Heating this
past week to finalize our agreement with them.
The pastors’ report highlighted many ‘forward-looking’
events:
Congregational Visioning Event: Saturday, February 3 from
8:15 a.m.– 12:30 p.m. Please contact the office (244-6065) if you plan to
attend, but attend even if you forget to tell us. Pastor John Macholz has
graciously agreed to facilitate.
Lenten Stewardship Soup Suppers: Sunday evenings in Lent
beginning February 25 and continuing through March 11. Each Soup Supper begins
at 5:45 and concludes with the beautiful service of Evening Prayer at 7:00 p.m.
We’ll eat and talk about stewardship as it relates to our time and place.
OTHER IMPORTANT UPCOMING DATES:
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The new hymnal, Evangelical Lutheran Worship, will be
introduced and dedicated on Sunday, February 18.
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Sunday, March 11. A Mission Faire to be held during Adult
Forum.
This is your chance to learn more about what you can do to
promote the mission and vision of Incarnate Word. Where can your gifts and
passions be expressed at Incarnate Word?
For there
is no distinction, since all have sinned and fall short of the glory of God;
they are now justified by his grace as a gift, through the redemption that is in
Christ Jesus… Romans 3: 22-24
While they were there, the time came for her to deliver her child. And she gave
birth to her firstborn son and wrapped him in bands of cloth, and laid him in a
manager, because there was no room for them in the inn. Luke
2: 6-7
In November, Tim Hutton continued with our discussion of Kelly Fryer’s book
Reclaiming the “L” Word–Renewing the Church from Its Lutheran Core, focusing on
the gift of grace. None of us is perfect –we lie instead of tell the truth; we
choose to slander someone instead of saying something good. We all need
grace–the gift that came through the death of Jesus on the cross. In December,
Dana McIver read the story of the birth of Jesus. Luke provides a more
down-to-earth Christmas story compared to our current version of the Christmas
story. The circumstances that Mary and Joseph found themselves in during this
visit to Bethlehem – no room in a secure inn, the need to place Jesus in a
manager, the shepherds barging in later in the chapter – these conditions are
not the most favorable for a newborn baby, let alone the Son of God! Yet we can
‘see’ God’s grace – in the form of a baby. We can take comfort in Luke’s gritty
version of the story – God’s will is done even under the most unpromising
conditions!
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Bill
Weber was our guest as chair of the Stewardship Team. This year’s
Stewardship appeal is based on Luther’s explanation of the 1st
article of the Apostles’ Creed. To summarize, everything we have, and
everything we are, is a gift from God. We can and should give generously in
response to all God has given us! Core groups are being challenged to think
big. The Stewardship appeal will be held in Lent. Be watching for
opportunities to learn more about plans for the future at Incarnate Word.
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The
Endowment Board and the Church Council have recommended the use of Endowment
Board principal to replace the church’s outdated and original boiler. As
required by our Constitution, the congregation will vote on this issue on
Sunday, January 14. Thanks to Charlie Myers and the Property Committee for
researching options and obtaining bids.
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Thanks to
the Outreach Funding Team for organizing this year’s Jesse Tree, one of the
many ways members of Incarnate Word can reach out to others in need. Thanks
also to the Word in Action Core Group for organizing activities to celebrate
the season of Advent and Christmas. Ask Monika Andrews, Dana McIver, and
other members of the core group how you can participate in the core group’s
evangelical outreach projects.
IMPORTANT UPCOMING DATES IN 2007:
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A SPECIAL
CONGREGATIONAL MEETING will be held January 14 immediately following the
9:30 a.m. service to approve the use of Endowment Funds to replace the
boiler. (A letter will be mailed to all members of the congregation at the
end of December with more information.)
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A
CONGREGATIONAL VISIONING EVENT will take place Saturday, February 3 . All
members of the congregation are encouraged to attend.
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The NEW
HYMNAL, Evangelical Lutheran Worship, will be introduced and dedicated on
February 18, 2007.
At the Annual Meeting in June, it was agreed that a summary of the monthly
financial figures would be included in the Scroll..
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